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Project Charter – real detailed example for Project Planning phases

The publication presents a real example of a Project Charter document that is broadly used in project management applications and methods.

The most obvious use of the Project charter is in the initial phases of project planning. The content in this paper is a real example with some general guidance and outlines that may support with formulating a real Project Charter.

The document includes real practical training homework created by a student in the project management profession. 

Project Charter

BACKGROUND / BUSSINES REASONS

To establish itself as an innovative market leader.

Conquering new markets.

Increase in revenue.

Meeting the demand for innovative products by consumers.

Creating long-term relationships with suppliers of materials and services, and with business partners and distributors.

Attract new, highly qualified personnel interested in innovative technologies and products.

Reducing the number of defective products and their damage.

Increasing the competitiveness of the company.

GOALS / PROJECT OBJECTS

Modernization and extension of the technical scope of production.

Building trust and long-term interest on the part of consumers by presenting a new, quality, and adequate product for modern needs.

Expanding the technical knowledge of employees.

Creation of new documentation and new standards.

Establishing good partnerships with the client, while respecting the requirements for scope, timing, and budget.

Building a new product to help achieve business goals.

SCOPE

Creating an innovative washing machine on time and on the budget that, in addition to all user-known features and capabilities, will also have a graphical interface, touch screen, its own operating system, the ability to install applications from the App Store, the ability to manage from distance.

Design of housing, hardware, programmer, hatch, drum, filters, pump, motor, hoses, gaskets, cable.

Training of production experts, warranty and after warranty service.

The scope of the project does not envisage the addition of additional functions and devices to the washing machine – dryer, active wash function, voice command. There is no provision for packaging, product packaging, distribution, advertising and warranty and after warranty service.

KEY STAKEHOLDERS

CLIENT

Company Name Inc.

SPONSOR

Liam James, Co-Founder and Global Director of Corporate Development

PROJECT DIRECTOR

Peter Adams, Executive Director

PROGRAM MANAGER 

Marta Lee, Senior Project Manager, Public Relations

PROJECT MANAGER

Jessica Cooper – Project Manager

PROJECT TEAM MEMBERS

Georgi Ivanov – Functional Manager, Senior IT Specialist

Peter Ivanov – Programmer, Expert in Remote Device Management

Ivan Georgiev – Programmer, Expert Graphical Interface

Simona Petrova – Programmer, Mobile Application Expert

Hristo Dimitrov – IT Specialist, Expert Operating Systems

Dimitar Shterev – Programmer

Georgi Georgiev – Programmer

Nikola Petrov – Quality Assurance

Chavdar Tomov – Quality Assurance

Petya Simeonova – Quality Assurance

Stella Dimitrova – Finance Department, Accountant

Nina Miteva – HR

Dimo Dimov – Logistics and Supply

Alexander Angelov – Logistics and Supply

Dimitar Chavdarov – Designer

Simeon Borisov – Designer

Alexandra Yosifova – Production Manager

Milena Tsvetkova – Marketing and Market Research

PROJECT MILESTONES

Complete the study and planning phase.

Completing the stage design of the hull.

Approval of the design of the hull.

Completing the GUI.

Complete the graphical interface testing phase.

Approval of the final GUI.

Completing the touch screen.

Complete the touch screen test stage.

Endorsement and submission of the final touch screen.

Complete your own operating system stage.

Complete the operating system testing phase.

Presentation and approval of the final version of the operating system.

Completion of stage ready additional applications.

Complete the testing phase of additional applications.

Submission and approval of the final version of the supplementary annexes.

Complete the upload and test phase of additional apps on the App Store.

Complete the stage of incorporating software into the package and presenting an initial version of the product.

Complete the initial testing phase of the product.

Completion of post-test cotection stage.

Completion of Alpha and Beta testing.

Approval of the first version of the product.

Completing the training stage for experts and mass production staff.

Complete the transfer phase of the mass production product.

Completion of the mass production stage.

Completion of customer feedback after the product has been released.

PROJECT BUDGET

Budget – $ 10.5 million

Estimated profit – $ 22,000,000

PROJECT COSTS

Market research costs.

Wage costs.

Overheads – electricity, water, communications and more.

Administrative costs.

Costs of materials, tools and tools.

Supply and logistics costs.

Costs of hiring experts and external contractors for parts of the project.

Costs of modernization and innovation in production.

Expenditure on training and in-service training of employees.

Testing costs.

Costs associated with starting mass production.

Post-production feedback costs.

CONSTRAINTS, ASSUMPTIONS, RISK, AND DEPENDENCES

Constrains

Time limits

Budget constraints

Restrictions on materials and resources by suppliers.

Limitations on the lack of sufficient experts.

Assumptions

Quick removal of a working, quality and innovative product.

Minor defects and quick fix of existing ones.

Motivated team.

Good communication.

Proper understanding of goals.

Limiting the loss of resources.

Risk and Dependences

Project to exceed the budget.

The project is not finished on time.

In the end, the project is not up-to-date enough to be marketed.

Insufficient skills.

Poor work with many defects.

Inefficient communication.

PROJECT BENEFITS

Added value for the company through an innovative product that adds value to the customer as well.

Upgrades and innovations for the company.

A new image of the company created by the new product, both on the market and among partners and employees.

Consolidation of market positions and expansion of the company’s market share.

Creating new long-term business relationships with partners and distributors.

Establishing the company as the creator of innovative products.

Improvement of the qualification of employees.

New and higher quality standards.

Production of attractive and customer-friendly product.

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